With the implementation of KFS, there have been several changes to many university processes. KFS has impacted almost all of CGA’s practices, most notably, the assigning of account numbers to sponsored research projects. In the past, CGA was able to select and then assign an account for a project’s use. With KFS, the account number is assigned on a sequential basis after it has been routed through all the appropriate offices. After KFS has assigned the account number, CGA begins the process of linking the KFS account number to the appropriate transmittal and updating Account Explorer to reflect the relevant terms and conditions of the award. Some advantages of KFS are: the routing is electronic, the route log is visible, and the account, once assigned, is available for use immediately. One of the KFS enhancement requests is a notification when the document goes final and an account number has been assigned. It is CGA’s intent to continue to send account notifications to the departments for their sponsored research accounts. However, due to delays in entering the account information into Account Explorer, CGA would like to remind departments that their account numbers are available through KFS. The following are ways that departments can search for their account numbers in KFS:
Search by Transmittal App No:
Enter KFS: https://login.msu.edu/?App=EBSP-SecPortal
Go to Main Menu
Select the Doc Search button at the top left of the page
Select the Detailed Search button at the top of the page
Scroll down to the field labeled “Title”, enter the App No. to search between asterisks (i.e. *App No.*)
Click the Search button to get your results
Search by Document Number:
Enter KFS: https://login.msu.edu/?App=EBSP-SecPortal
Go to Main Menu
At the top left of the page, select the Doc Search button
Enter the Document number in the Document Number/Notification Id field
Click on the Search button to get your results (Please note you will only receive 1 account when searching by Document Number)
You must open the document to find the account number that was assigned
Note: Only documents which have a Status as “Final” will have an account number assigned.
Search by Organizational Code and Sub-Fund Group Code:
Enter KFS: https://login.msu.edu/?App=EBSP-SecPortal
Go to Main Menu
Click on “Account” under the Chart of Accounts
Enter the Organizational Code for your department (100 + legacy CUC)
Enter the Sub-Fund Group Code as RC (sponsored research) or RG (general research)
Click on the Search button to get your results (Please note that this search will return ALL RC or RG accounts for your Organizational Code)
Hint: You can sort by date created to get the most recent accounts entered into KFS
Search by Fiscal Officer and Sub-Fund Group Code:
Enter KFS: https://login.msu.edu/?App=EBSP-SecPortal
Go to Main Menu
Click on “Account” under the Chart of Accounts
Enter the Sub-Fund Code as RC (sponsored research) or RG (general research)
Enter the MSU NetID for the Fiscal Officer in the Fiscal Officer Principal Name field
Click on the Search button to get your results (Please note that this search will return ALL RC or RG accounts for the identified Fiscal Officer)
Hint: You can sort by date created to get the most recent accounts entered into KFS
