OSP and CGA offers three different types of Accounts
- Standard Accounts: This is the usual grant and contract accounts that are set up after an award is made. OSP is responsible for negotiating the agreement and then the file is sent to CGA for setup. CGA will setup a restricted account as an "RCxxxxxx" (the old 61-xxxx accounts were converted as RC06xxxx and all new awards are sequentially assigned as RC10xxxx), or as an "RGxxxxx" (the old 71-xxxx type) for those projects that don't require separate accounting. The Account Explorer web tool has information to help the PI and departmental administer understand and comply with unusual account restrictions.
- Advance Accounts: used when a PI has requested an expedited account setup. See the Request Hardship/Advance Account webpage for more details.
- Hardship Accounts: available when the department guarantees that if the award is not made, for any reason, the department will transfer the expenses to another non-restricted account. See the Request Hardship/Advance Account webpage for more details.
University Research Organization (URO) RC Account Set Up
Typically, when the Office of Sponsored Programs is made aware that a new sponsored program award must be administered by the URO, according to University guidelines, the request to Contract and Grant Administration (CGA) for a new RC account includes the URO as Lead Unit in the Kuali Research (KR) Award.
As a result, when CGA creates the sponsored program RC account, the Lead Unit will populate as URO in KFS which will assign URO unit contacts for Fiscal Officer and Account Supervisor. If changes are needed, due to delegation of duties from the URO to another unit, the URO Fiscal Officer may change the unit and unit contact in KFS during the approval workflow for the account in KFS. If changes need to be made after the RC account has already been established, the URO may initiate an account edit in KFS to assign the contacts to another unit based on their discretion.
