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Issue 23: Friday Updates, 12/29/17

NIH Forms E Is Now Available in KC

We are now able to pull in NIH Forms E opportunities in order to utilize the KC System-to-System functionality.  The biggest change with Forms E is a new PHS Human Subjects and Clinical Trials form.  This form is included as a mandatory User Attached Form in KC.   

For ease of use, you will now be able to pull in opportunities without having to attach mandatory User Attached Forms first.  However, the mandatory forms must be attached to the proposal prior to routing.  Once routed, you will still be able to replace User Attached Forms up until OSP’s approval. 

Along with the PHS Human Subjects and Clinical Trials form, new versions of the Assignment Request Form (V2.0) and the Subaward Budget Attachment Form (V1.4), must be used in Forms E opportunities.  The updated versions of the forms are now included on OSP’s User Attached Forms webpage, along with updated instructions.

If human subjects are involved with the proposal, and/or a human subjects exemption applies, you still have to add an entry on the Special Review tab for Human Subjects.  This information is required on the R&R Other Project Information form, which is populated by the Special Review tab.

One additional note, the Forms E patch we received from our vendor was tested by our KC Team and a problem was found with the PHS Human Subjects and Clinical Trials form that impacts opportunities that are for clinical trials.  You are still able to pull in the opportunity, work on the proposal, and complete the PHS Human Subjects and Clinical Trials user attached form, however we ask that you not attach the form while the issue is being corrected.  This is to avoid having to delete and reattach the form at a later date.  We hope to have this fixed next week and will send out an update on January 5th to inform you of the status.

For those of you who are unfamiliar with NIH Forms E, please see the following, which was sent in an NIH Update on the SPA listserv on December 12th:


For NIH proposals with due dates on or after January 25, 2018, proposals will need to be submitted using the new FORMS-E.  One of the biggest changes of FORMS-E is the new PHS Human Subjects and Clinical Trial form.   This form contains 5 sections and combines Human Subject and Enrollment Report information into one form.  More information can be found at this link New Human Subjects and Clinical Trial Information Form.  Also see NOT-OD-17-119 for details.

Updates and further information can also be found on SPA’s NIH webpage.  OSP is currently working on an Excel tool that will assist users with completing the new PHS Human Subjects and Clinical Trials form.  The tool will be sent on the SPA listserv once available.

KC System Updates Webpage Now Includes Contents

We have updated the System Updates webpage to include the contents from each Issue.  You can use the CTRL+F function on this webpage to search and find the issues with the keyword you are looking for.  You will still need to click on the link to the full Issue to pull up the article you are looking for.  We hope this will help make information from the System Updates easier to find. 

System Implementation Updates subsection showing the three most current KC update issue links along with each issue's page subheaders

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