SPA 360 programs provide research administration training, education, resources, and administrative support.
Periodically, communications are sent on the SPA listserv with tips, bug fixes, enhancements and other announcements related to our research administration system, Kuali Research (KR)*. These updates have been sent since 2017 and are now cataloged by calendar year. Click on the [ expand to show list ] header to view updates within a particular calendar year.
*In April of 2022, MSU transitioned to a new version of Kuali, and with the transition changed from Kuali Coeus to Kuali Research. Updates that refer to KC are from the prior version and may have slightly different functionality than KR.
System Implementation Updates
2023 System Updates (Issues 76-81)
- Changes to Standard Proposal Questionnaire in PD
- Identifier Added to HFH Faculty
- Updates to the HFH + MSU HS Questions on Supplemental Info
- Option to Change Organization Name on Senior/Key Person Form
- Updated Facilities & Administrative Rates
- COI Disclosure Information on Summary/Submit Option
- Changes to Budget Report #1
- Pre-Proposal Can Be Selected as Proposal Type for S2S
- "#psc">Fixed – Error Occuring For # Of PSC Participants
- Budget Overview Panel Has Been Added
- Sync All Rates on Personnel Option Is Fixed
- Export to Excel Is Available on Some Budget Reports
- Warning for Graduate Student Tuition Has Been Fixed
- Error When Entering % Effort Less Than % Charged
- Personnel Order Is Now Displaying Correctly
- NIH Forms H Is Available
- Research Associate (0-36 Months) Object Code Is Being Removed
- KR Unavailable 1/14/23–1/15/23 for Planned Maintenance
- Grants.gov Maintenance Outage
- Reminder – NIH Forms H Is Coming Soon
- Changes to Research Associate Fringe Benefits
- Congressional District Change to MI-007
- Random System Errors in PD and Budget Have Been Fixed
- Delete Proposal and Delete Note Are Now Working
- Reminder – List of KR Priorities Is on System Implementation Webpage
- Reminder – NIH Forms H Is Coming Soon
- Budget Summary Option - Defaults To Expand All
- Apply to Later Periods Feature Is Fixed
- Error for Non-Domestic Addresses Has Been Fixed
- List of KR Priorities Is Now on System Implementation Webpage
- NIH Forms H Is Coming Soon
- Grants.gov Extended Downtime Is Over
- Selecting HFH+MSU HS as an Applicant Organization
- New Questions on Supplemental Information for HFH+MSU HS
- Access/Permissions To Be Fixed
- Staying In Edit Mode in the Budget Module
- Change to Medusa in Proposal Development
- Grants.gov Extended Downtime in September - S2S Implications
- Budget Report #3 Is Updated
- NIH Validation & Image Services Are Back
- New Resource To Help With PHS Human Subjects & Clinical Trial Form
- Notes Can Be Added to a PD While in Route
- Performance Issues
- Other Direct Costs Now Display on the R&R Budget Form
- Grad Student Fringe Is Mapping Correctly to the R&R Budget Form
- COI Disclosure Information Is Now in PD/IP/Award Modules
- Adding S2S Opportunities With Mandatory Unavailable Forms
- FY 22/23 Fringe Benefit Rates Are Now in KR
- Automate Lines for Appointment
- Designation for Faculty Owned/Conflict
- Special Characters in Titles
- Proposal Search Has Been Updated
- Copied Proposals
- OSP/BC Budget Approval Process
- Known Issues in KR: 6/10/22
- Issues That Have Been Fixed
- How to Complete Project Based Disclosures for COI
- Known Issues in KR: 6/3/22
- Issues That Have Been Fixed
- NIH PHS Human Subjects and Clinical Trials Form
- NIH Validation Service
- NIH e-Application
- Known Issues in KR: 5/27/22
- Issues That Have Been Fixed
- Additional Proposal Types
- Attend a Lab Session
- Include PD# in Subject of Helpdesk Emails
- Known Issues in KR: 5/20/22
- Issues That Have Been Fixed
- Attachments Form for S2S Opportunities
- Errors With the R&R Personal Data Form for S2S
- Known Issues in KR
- Accessing the COI Module
- Problems With Project Based COI Disclosures
- How to Enter a Summary Person in the KR Budget
- Special Characters in Project Title
- Known Issues in KR: 5/6/22
- Issues That Have Been Fixed
- How to Mark Your Budget "Final"
- Budget Reports
- COI – Project Based Disclosures
- Known Issues in KR
- Accessing the COI Module
- NIH Forms-G Is Now Available in KC
- Updating Fringe Rates in KC for Restored Retirement Contribution
- Transition to Unique Entity Identifier
- Syncing Fringe Benefit Rates
- New Question on the Adding Sponsors Request Form
- Budgeting for MSU Wage Reductions in KC
- Syncing Rates and Budgeting for Temporary Retirement Reduction
- New Web Form for Adding ORCiD ID’s
- Additional Guidance on the New PI Certification Question
- Addition to the PI Certification Questions
- New Job Aid on How to Find Salary and Fringe Benefits
- New Question Added to Help Determine Single IRB Requirements
- Affiliate Web Request Form
- How to Add Fellows in KC
- Opportunity ID Now on Proposal Summary Tab
- Updated and New KC Training Videos
- Selecting the Correct S2S Attachment Type for Budget Justifications
- Sponsor Notes
- New Question When Adding a COI Financial Entity
- Warning Message for Faculty Conflict/Ownership
- IACUC Approvals Now Integrate With KC Award Module
- Reminders for S2S Subaward Budgets
- System Implementation Updates
- Identifying Co-PDs/PIs for all Proposal Submissions
- Edits on the Budget Summary Tab
- Change to Future Approvals
- New Human Subjects Exemptions
- Budget Period Dates Added to Report 1, 2, and 4
- Accessing KC Web Forms on the SPA Website
- Deleting PD Documents With Attachments
- How to Copy a Proposal Development Document
- Change to the Sponsor Solicitation Attachment Type
- Grants.gov Maintenance Outage
- Only Active Units Will Display in the Lead Unit Dropdown
- Change to PI Approval of Proposal
- Renaming the Cancel Button
- Change to the Order of Questions on Proposal Summary Tab
- NIH NRSA Rates Have Been Updated in KC
- Increased Size of the COI Certification Checkbox and Submit Button
- COI Disclosure Report Updates
- Apply Inflation to All Periods
- Apply to Later Periods – Change and New Feature
- Grants.gov Maintenance Outage
- Change to Late Notifications
- New Validation Error for S2S Submissions
- New KC Training Videos
- Are You Happy With Your Access in KC?
- Budget Periods Over Twelve Months
- Updates to Search Results
- System-To-System Change to the Grants.gov Header
- Notes Added to Proposal, IP, and Award Lookups
- Changes to Budget Report #2
- Changes to Budget Report #4
- Combined Credit Split Changes
- Creating a New Space Profile
- Base Salary Buttons in KC Budget
- October Raises in KC
- Prime Sponsor on Summary Tab
- Two New Fields for Non-MSU Employees
- Annual Disclosure Acknowledgements
- Other Significant Contributor
- Send Notification Message in KC
- eRA Commons User Name Field Changes
- Citizenship Type
- Protocol Number Validation
- Two New Fields for Non-MSU Employees
- PI Profile Lookup
- Grants.gov Outage
- Late and At-Risk Email Notification
- S2S Fellowship Applications – When to Affiliate
- Performance Issues
- Budget Report #1
- Question Related to Minors Has Been Added to the Questionnaire
- Update on Late and At-Risk Notification Emails
- Grants.gov Maintenance Outage
- Reminder that Form D Reports Are Available
- Late and At-Risk Notification Emails Will Be Sent Out of KC
- Updated KC Budget Reports #4, #7, and #8
- Name Change for Fee-for-Service F&A Rate Type
- FY 18/19 Fringe Rates Will Soon Be in KC
- New – Initiator Proposal Search
- Question Related to Minors Will Be Added to the Questionnaire
- NIH Summer Salary Cap Object Code Is Now Available
- Grants.gov Maintenance Outage
- Change to the "All My Proposals" Search
- How to Budget Summer Salary for the NIH Salary Cap
- Update to the Modular Budget Job Aid
- NIH NRSA Rates Have Been Updated in KC
- Grants.gov Maintenance Outage
- Adding Project Personnel to Object Codes
- Printing User Attached Forms
- Adding Key Personnel to the Combined Credit Split at 0%
- No Longer Able to Sync Budget Rates After Approval
- New F&A Rate Type for NIFA Proposals
- Grants.gov Maintenance Outage
- Instructions for Project Based COI Disclosures
- How to Use the Negotiation Module
- Non-MSU Employees Have Been Removed From the Budget
- Percent Employment Has Been Added to the Budget
- Fringe Rate Has Been Added to the Budget
- COI Disclosure Status Is Now Displayed in PD, IP and Award
- Job Title for Non-MSU Employees Is Now on Federal Form
- Fringe Rate Now Displays in Some Budget Reports
- Excel Version of the Budget Summary Total Report Has Been Fixed
- Grants.gov Maintenance Outage
- COI Disclosure Status Will Be Displayed in PD/IP/Award
- MSU Email Service Alert on March 22nd
- Changes to the Approve, Disapprove, Return Emails
- Excel Budget Reports Are Now on the Proposal Summary Tab
- Use of Special Characters in the PHS Human Subjects Form
- F&A Base Is Now in Budget Report #5
- Replacing Proposal Attachments When in Route
- Animal Subjects and Intl. Activities Validations Are Now in PD
- Validation Warning for Attaching Required Forms Has Been Removed
- Reminder to Pull in the Correct Opportunity Announcement for S2S
- Non-Employees Should Not Be Budgeted as Personnel
- Updates to KC Training Videos
- Forms-E Update
- New Validations Have Been Added to Proposal Development
- KC Training Materials Have Been Moved to SPA’s Website
- Frequently Asked COI Questions
- NIH Forms-E Has Been Fixed for Clinical Trials
- *New* - PHS Human Subject and Clinical Trial Information Guide
- Reject Option Has Been Replaced With Return
- S2S Pre-Proposals
- Negative Unrecovered F&A Warning Has Been Revised
Priority KR Fixes and Enhancements (Updated 6/9/23)
Following is a list of fixes/enhancements that the KR Technical team is either currently working on or they are considered higher priority:
- HFH+MSU HS updates on the Supplemental Info, Personnel and Summary/Submit options
- Updating reports 2, 7 and 8
- Adding Areas of Research
- Adding cost share display fields to the Personnel option
- Update code base to bring in new fixes/features from Kuali
- Automatically add PI Profile for MSU Key Persons included in the Credit Allocation
This list is continuously being adjusted for new issues that may arise with a higher priority. This is not an exhaustive list; there are other issues/enhancements that have been logged.
FAQs
How will faculty and department/college administrators access KR?
KR is accessible through the EBS portal and the Sponsored Programs Administration website, and will require two-factor authentication.
What educational opportunities are available to learn KR?
- Support Materials: Support materials including job aids and videos are available on the KR Training Materials webpage.
- ERA Electives: Additional training opportunities are available through the Essentials of Research Administration (ERA) series with KR specific electives on Beginner's Hands-On Budgeting in KR, Proposal Development in KR, and Advanced Hands-On Budgeting in KR. Please register through the ERA Registration System.
- Questions: For assistance with the system, please contact the KR Help Desk at 517-355-2000 or krhelpdesk@msu.edu.
