HFH & MSU HS RPPR Submission Process

OVERVIEW

This document outlines the RPPR submission process specific to sponsored program awards issued to Henry Ford Health+Michigan State University Health Sciences (HFH+MSU HS), which is under MSU Unique Entity Identifier NH77YPDEGG84 for the following scenarios.

• The award includes only HFH costs. The campus code for the account in KFS is HF and there is no parent/child hierarchy in KR.
• The award includes both MSU and HFH costs (i.e. a collaborative award) and the HFH PI (Principal Investigator) is the lead PI. There is a parent/child hierarchy in KR with the HFH PI as the parent/lead PI and the campus code of the KFS control account is HF.

For other scenarios, and unless noted in this document, Contract and Grant Administration (CGA) will follow their standard operating procedures for HFH+MSU HS awards.

SUBMISSION/ROUTING of RPPR

The HFH PI/unit is responsible for completing and routing the RPPR in eRA Commons, including the following field selections.

• Administrative Official (AO): Patrick Greve (HFH),pgreve1@hfhs.org
  • Backup AO: Shamari Hamlet (HFH),Shamlet1@hfhs.org
• Signing Official (SO): Jason Pascotto (MSU),pascott1@cga.msu.edu
  • Backup SO: Jeffrey Banghart (MSU),banghar8@cga.msu.edu
  • Backup SO: Andrew Cascaddan (MSU),cascadda@cga.msu.edu

Questions regarding the completion of the RPPR should be directed to the PI’s Grants Manager(s) or the Administrative Official (AO). When routing the RPPR, the PI should note whether updates were made to the human subjects/enrollment in ASSIST in the notes section of eRA commons.

The AO must receive the RPPR submission from the PI at least seven days prior to the RPPR due date to allow for the appropriate review and necessary revisions.The AO will only review the following RPPR Sections:

• Section A: Confirm that the correct AO and SO are assigned.
• Section B: Confirm that sections B.2, B.3 and B.4 are complete. AO is not reviewing for content accuracy.
• Section C: Verify public access compliance of publications.
• Section D: Review effort levels v. budget in application. Review the OS document for proper formatting and signatures.
• Section E: Confirm that Section E.4 is complete. AO is not reviewing for content accuracy.
• Section F: Confirm that entire section is complete. AO is not reviewing for content accuracy.
• Section G: Review Section G.8 for completion of primary performance site and verification of accurate UEI and congressional district. Confirm that Section G.9 is complete if necessary. Verify that unobligated balance total in Section G.10 matches current ledger amounts.
• Section H:Confirm that entire section is complete. AO is not reviewing for content accuracy.
• Section I: Confirm that entire section is complete for final RPPRs only. AO is not reviewing for content accuracy.

After AO review of the RPPR, questions may be sent from the AO to the PI and the PI’s Grants Manager. Responses back to the AO must be timely so that the RPPR can be submitted by the due date. If revisions are necessary to correct an error, the RPPR will be electronically routed back to the PI in eRA Commons and the review process will restart. When no revisions are necessary, the AO will route the RPPR to the SO in eRA Commons to certify and submit to NIH and retain a copy in CGA’s sponsored program folder. The PI or AO may access the RPPR report copy via eRA Commons for HFH’s records.

COMMUNICATION FROM NIH

Reminders from NIH for RPPR submission are typically sent to multiple individuals prior to the due date, including the PI. Reminders received by the SO regarding the upcoming due date will not be forwarded to HFH, as they are considered duplicate messages.

Often NIH has follow-up questions regarding submitted RPPRs. If/when received, CGA will forward the questions to the HFH PI, HFH Grants Manager, AO and HFH Research Admin. Manager (Shamlet1@hfhs.org), who may consult with other HFH individuals if necessary. When the information is obtained by HFH, it should be sent to the original CGA sender for submission to NIH. CGA will copy the PI and AO on all communication with NIH.